General information

Ref #
Date Published
Friday, June 3, 2022
United States
Job Category
Internal Firm Services
Advertised Location
Working time
Full Time

Description & Requirements

As a Receptionist, your main role is to create a welcoming and professional first impression by greeting clients and guests who arrive at our FORVIS office. Additionally, you will assist our partners and staff in various administrative capacities. Timely arrival and great communication skills are a must along with a dedication to providing unmatched client service.

How you will contribute:

·         Answering calls and greeting clients and guests at the front desk

·         Coordinating outgoing and incoming mail, including mail and fax distribution

·         Maintaining FedEx/UPS and other supplier accounts

·         Maintaining common spaces (e.g., meeting rooms, lobby, break room, etc.)

·         Coordinating conference room schedules and preparing for meetings

·         Ordering and maintenance of office supplies/inventory

·         Assisting in other administrative functions (filing, typing, proofreading, tax processing support, etc.)

·         Performing tax e-filing as needed

·         Performing maintenance of tax due date list

·         Other duties as required

We are looking for people who have Forward Vision and:

·         Excellent customer service and communication skills

·         Attention to detail and strong organizational skills while working under target dates

·         Ability to manage projects and is a self-starter

·         Flexibility in work hours; occasional unplanned overtime will occur; chances of overtime increase during busy seasons during which some Saturdays may be required

Minimum Qualifications:

·         A High School Diploma or equivalent, Additional college education preferred

·         Previous work experience in a professional office environment

·         At least 2 years of experience answering a multi-line phone system

·         Proficiency with Microsoft Office Suite and Adobe programs